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General Rules and Regulations for UKC Beagle Incentive Fund
Select Sire Nomination To be eligible for Select Sire status during any calendar year (January 1 through December 31), a dog must be: 1. Any male Beagle permanently registered with UKC; 2. Nominated to the UKC Beagle Incentive Fund during that calendar year; 3. DNA Profiled and on record with UKC. Select Sires may be nominated anytime during the calendar year for which they are applying by paying the Select Sire nomination fee listed on the following page. A list of nominated Select Sires will be published monthly by UKC. Select Sire status is not a permanent status, it must be updated annually to ensure eligibility. To be eligible for Select Sire status, a dog must be DNA Profiled and on record with UKC. Sire nominations received that do not show as being DNA Profiled will be considered as “pending”. The nomination will not be complete until the DNA profile has been recorded in the database at UKC. A DNA sample must be postmarked and in route to UKC within 30 days of being notified. If 30 days have passed and the DNA sample has not been received, increased nomination fees will apply. For example; if you submit your Sire Nomination on December 12, a DNA sample must be postmarked and in route to UKC within 30 days from notification from the United Kennel Club, Inc. If you pass 30 days, the nomination fee increases by $50 as you have passed the December 31 cutoff. If you have not postmarked your DNA sample by July 1, a late fee of $100 will be assessed. UKC reserves the right to deny any Select Sire nomination if the nomination fee submitted is less than the amount due in accordance with the Select Sire Fee Schedule. Individuals who submit a Select Sire nomination with insufficient payment shall be notified by mail and given 30 days to pay the balance. If payment is received within 30 days of notification, Select Sire status shall be granted to the dog in question as of the date the nomination was originally received. If the complete payment is not postmarked within 30 days, late fees will be assessed with each passing deadline. Once a Select Sire is nominated into the Beagle Incentive Fund, no portion of the nomination fee is refundable, except in the case of a Select Sire that dies without producing a UKC registered litter during the calendar year for which he was nominated. Select Sire fees may not be transferred to another dog. The registrant on record must return the UKCŪ Registration Certificate for the nominated sire marked “Deceased” and the date of death and a written request for a refund, including the registrant’s signature(s) prior to receiving a refund of the nomination fee. If the paperwork cannot be returned to the UKC, a notarized statement that the dog is deceased, along with the date of death and the registrant(s) signature, must be received prior to a refund of the nomination fee. Refunds will only be issued after the close of the calendar year. No refunds will be issued to Pending Select Sires unless the dog dies within the calendar year without producing offspring. Select Sire Nomination Deadlines and Fee Schedule • If a Select Sire nomination is postmarked before January 1 of the nomination year, the nomination fee is $100. • If a Select Sire nomination is postmarked on or after January 1, but before July 1 of the nomination year, the nomination fee is $150. • If a Select Sire nomination is postmarked on or after July 1, but on or before December 31 of the nomination year, the nomination fee is $200. Litter Nomination After a female produces a litter by a Select Sire, the registrant of the litter, or any other individual, may nominate the litter for the Beagle Incentive Fund by paying the appropriate nomination litter fee in accordance with the Litter Nomination Fee Schedule on the following page. One Application for Permanent Nomination, for each puppy in the litter, will be mailed to the litter owner. If the litter is not nominated, the individual pups will not be eligible to compete for cash rewards. Litter nomination and permanent nomination of all pups can be requested at the same time the litteris registered. This is done to ensure the breeder that all pups are paid up and eligible to earn Incentive Fund money. Permanent registration of the pups is not required for this option; however, the entire litter, not just a portion of the litter, must be permanently nominated if choosing this option. The same nomination fees apply as if each nomination were being processed individually. Please note, the litter nomination fee must be paid in order to permanently nominate the entire litter. Litters cannot be nominated while their sire is Pending DNA. The DNA profile must be completed and on record at the United Kennel Club, Inc. before any litter nomination fees will be accepted. UKC reserves the right to deny any litter nomination if the nomination fee submitted is less than the amount due in accordance with the Litter Nomination Fee Schedule listed below. Individuals who submit a litter nomination with insufficient payment shall be notified by mail and given 30 days to pay the balance. If payment is received within 30 days of notification, litter nomination status shall be granted to the litter in question as of the date the nomination was originally received. If the additional fee is not postmarked within 30 days late, fees will be assessed with each passing deadline. If the additional fee is not postmarked before the litter turns one year of age the nomination and all fees will be forfeited. The dam is not required to be DNA profiled with the United Kennel Club, but it is highly recommended. Once a litter is nominated into the Beagle Incentive Fund no portion of the litter nomination fee is refundable. No litter may be nominated after one year of age. Litter Nomination Deadlines and Fee Schedule • If a litter nomination is postmarked on or before the litter is six months of age, the nomination fee is $25. • If a litter nomination is postmarked after the litter is six months of age, but on or before one year of age, the nomination fee is $50. Permanent Nomination The registrant(s), or any other individual, may permanently nominate an eligible dog on or before the dog reaches twenty-four months of age by paying the appropriate Permanent Nomination fee in accordance with the Permanent Nomination Fee Schedule on the following page. Once a dog is permanently nominated it is then eligible to earn Incentive Fund Points. UKC reserves the right to deny any Permanent Nomination if the nomination fee submitted is less than the amount due in accordance with the Permanent Nomination Fee Schedule. Owners who submit a permanent nomination with insufficient payment shall be notified by mail and given 30 days to pay the balance. If payment is received within 30 days of notification, permanent nomination status shall be granted to the dog in question as of the date the nomination was originally received. If the additional fee is not postmarked within 30 days, late fees will be assessed with each passing deadline. If the additional fee is not postmarked on or before the dog is twenty-four months of age the nomination and all fees are forfeited. The Permanently Nominated dog is not required to be DNA profiled with the United Kennel Club, but, it is highly recommended. Once a dog is permanently nominated into the Beagle Incentive Fund, no portion of the nomination fee is refundable. No dog may be permanently nominated after twenty-four months of age. Permanent Nomination Deadlines and Fee Schedule • If a permanent nomination is postmarked on or before the dog is six months of age the nomination fee is $25. • If a permanent nomination is postmarked after the dog is six months of age, but on or before twelve months of age, the nomination fee is $50. • If a permanent nomination is postmarked after the dog is twelve months of age, but on or before eighteen months of age, the nomination fee is $100. • If a permanent nomination is postmarked after the dog is eighteen months of age, but on or before twenty-four months of age, the nomination fee is $200. Determination of Dates The nomination becomes effective as of the postmark date as evidenced by the date stamp on the envelope. This date will determine the nomination fees owed in accordance with the appropriate fee schedule for the nominations of Select Sires, litters and permanently nominated dogs. The date the nomination is received by the United Kennel Club will be used to determine the owner of the dog on record. Fees All fees must be payable in U.S. Funds. A fee of $25 will be assessed for checks returned to UKC as unpaid for any reason. No further business will be transacted with United Kennel Club until the check and fee(s) are paid with a money order or credit card payment. MasterCard and Visa are the only accepted Credit Cards. Beagle Incentive Fund Payout Checks issued to an individual(s) with an outstanding balance owed to UKCŪ will be held until such time the account has been settled. All payout money will be made in U.S. Funds. How to Earn Incentive Fund Points Each Beagle that is permanently nominated for the Beagle Incentive Fund may earn incentive points at UKC-licensed hunts in accordance with the chart below. Incentive points will not be awarded at events where all categories hunt together, such as World Qualifying Events, Elimination style and youth events. A maximum of two incentive points may be earned at a single licensed hunt. Premium Money All fees collected during the calendar year from Select Sire Nominations, Litter Nominations and Permanent Nominations shall constitute the Beagle Incentive Fund, except that UKC may deduct the accumulated cost of administering the Beagle Incentive Fund (not to exceed 10%) from the gross proceeds. Payout of Premium Money At the end of the calendar year, UKC will calculate the value of a single Incentive Fund Point by dividing the total amount of Premium Money by the total number of Incentive Fund Points earned by all eligible Beagles during the calendar year. Payout will be made in U.S. Funds. UKC will pay the following percentages from the Beagle Incentive Fund: 1. To the registrant(s) of a Select Sire as recorded by UKC at the time the litter was bred, ten percent (10%) of the value of all Incentive Fund Points earned by eligible Beagles sired by that Select Sire during that nomination year. In the case of Artificial Insemination with frozen semen, ten percent (10%) of the value of all Incentive Fund Points earned by eligible Beagles sired by the Select Sire during that nomination year will go to the owner of the Semen at the time of breeding as indicated on the litter registration application. 2. To the registrant(s) of a litter, as recorded by UKC, ten percent (10%) of the value of all Incentive Fund Points earned by eligible Beagles from the nominated litter during that calendar year. The litter owner is defined as the individual(s) listed as such on the litter application. The litter owner never changes. 3. To the registrant(s) of a Permanently Nominated dog, as recorded by UKC at the time the points were earned, eighty percent (80%) of the value of all Incentive Fund Points earned by an eligible Beagle during that calendar year. The date the papers are received by the United Kennel Club, established by the UKC, will be used to determine the owner of the dog on record. Calculation of winnings will be based on the official Hunt records of the UKC following the completion of the calendar year in which the points were earned. UKC must be notified of any check disputes within 90 days of the date listed on the check. Any notifications after 90 days will not be considered. Subsequent corrections of hunt results, for any reason, will not affect calculation of winnings. All winnings are subject to Internal Revenue Service rules and regulations pertaining to withholding of tax and the reporting of earnings. Any payout checks which are less than $10 will not be issued, and those monies reverted back to the Beagle Incentive Fund. UKC is required by Federal Law to obtain Social Security numbers for individuals receiving monies exceeding the amount of $600. For tax purposes, W- 9’s will be sent to the payees by January 31 of the year following the Beagle Incentive Fund Payout. The tentative payout date will be March 15th of the following year. Payout checks will be Void 60 Days from the date of issuance listed on the check. Barred Or Suspended Individuals If the registrant of a UKC-registered Beagle is barred or suspended from UKC, he/she shall be ineligible to participate in the Beagle Incentive Fund for the entire period of the barring or suspension. All Incentive Fund Points earned by a dog owned or co-owned by a person who is barred or suspended during any calendar year shall be forfeited. In the event such a dog is sold to an owner or co-owner who is eligible to participate in this program, the dog will remain ineligible to earn Incentive Fund Points until January 1 of the year following the suspension or barring of the previous owner(s). Any monies earned by barred or suspended individuals will be reverted back to the Beagle Incentive Fund. If a Select Sire is barred for fighting, they may continue to breed as long as all requirements, set forth by the Hunting Programs Department, have been met. Dispute Resolution All disputes arising out of the application or interpretation of any rules or conditions of the UKC Beagle Incentive Fund will be decided by the Beagle Incentive Fund Review Board at the United Kennel Club. UKC Reserved Powers UKC reserves the right to alter the conditions of all or part of the Beagle Incentive Fund as it, in its sole discretion, determines to ensure fairness and equality to all participants. Further, at its sole discretion, UKC may cancel the Beagle Incentive Fund at any time and refund money if it deems Beagle participation is insufficient to justify continuing the Beagle Incentive Fund. UKC reserves the right to randomly DNA profile any dogs in the Beagle Incentive Fund at the cost of the registrant to ensure the accuracy of UKC records. Failure to comply with DNA testing may result in suspension or barring. Ineligible Participants An entrant is ineligible to participate in the Beagle Incentive Fund where prohibited by law because of legal residence, sites of approved UKC Licensed events, or any other basis, and all of the prohibited portion of earned points or purse money will be disregarded in calculations for an earned portion of the Beagle Incentive Fund. If you have any questions or concerns please contact: Beagle Incentive Fund UNITED KENNEL CLUB, INC. 100 E Kilgore Rd Kalamazoo MI 49002-5584 (269) 343-9020 www.ukcdogs.com |
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