Requirements for new Beagle Clubs

Please read the following outline of requirements carefully. If you have any questions, please contact Hunting Programs Department.

The club name submitted to United Kennel Club will be considered your club’s official name and will be utilized by UKC unless otherwise notified by your club in writing and signed by at least three officers of the club. We should be informed immediately of the specific location where licensed events will be held, along with the names, complete addresses and telephone numbers of new officers, and particularly the corresponding officer following each election.
1. Additional club requirements:

a. UKC recommends a membership that includes enough active members to properly conduct a large event without relying on outside help.
b. Constitution and bylaws must be submitted (sample copy available upon request.)
c. UKC rules and policies and your local laws must be followed at UKC licensed events. A statement to this effect must be included in the constitution and bylaws.
d. The club must provide a complete membership list of all the active members.

2. Rules concerning dates for UKC licensed events:

a. Notify Field Operations at least five months in advance of dates you prefer. A maximum of seven dates are allowed.
b. UKC will mail a confirmation form, confirming your club’s dates approximately four months prior to the event, to your club’s corresponding officer. It must be completed and returned by the date indicated on the form. Incomplete forms, late forms or failure to include proper fees will result in no license being granted. Be sure the form is complete, and on time! No exceptions will be made to this policy. IT IS VERY IMPORTANT TO COMPLETELY FILL OUT THE CONFIRMATION FORM. THE INFORMATION IS NEEDED TO SUPPLY THE DATE FOR THE “UPCOMING EVENTS LIST.” THE INFORMATION MUST BE GIVEN FOR THE EVENT SO IT WILL APPEAR IN COONHOUND BLOODLINES, OR UKC CHAMPIONSHIP POINTS WILL NOT BE AWARDED.

3. Suggestions for successful events:

a. Practice or “buddy” hunts should be conducted to familiarize members with the UKC Honor Rules.
b. Contact your state corporation office in order to make the club a non-profit corporation.
c. It is suggested that you purchase a liability insurance policy before conducting events.
d. Periodic rule seminars should be held to update members on rule changes.
e. Appoint separate committees for all aspects of your event Committees for the hunt, Bench Show, kitchen, membership, trophies or any other club activity will spread the workload around and ensure success.
f. Do not accept late entries! Doing so will void all entries at your UKC licensed event.
g. Read COONHOUND BLOODLINES and American Beagler magazines for updates in UKC rules and policies.
h. Contact the Hunting Programs Department with any questions pertaining to your club or its events.
Any advertising your club wishes to do in a publication is optional and does not cover the requirements for obtaining a license in accordance with UKC policy.

Attention All UKC® Beagle Clubs!

No licenses will be granted for UKC events if the confirmation form is not completed properly. Clubs often fail to complete the form, thus requiring a phone call from the Hunting Programs Department office in order to obtain the information by the magazine deadline.

No phone calls will be made in the future. Letters may be written to obtain information if time permits. However, if complete information is not received by the 1st of the month preceding the month of the event, no license will be issued!

If you are a club officer, please make note of this policy. Confirmations are mailed four months in advance of the event. There is ample time to properly complete the form and return it before the deadline.

Typical omissions on the confirmation form are:

Failure to list the contact person’s name and phone number.
Deadline times of the events and entry fees to be charged.
Club officer’s names, addresses and phone numbers.

Remember, no licenses will be granted if the form is not complete.

You may direct your questions, concerning this policy to: