Scheduling and Planning events currently do not have a separate rule book of its own. This information is posted here so that clubs know how to properly schedule events and what steps are necessary in planning events.

Scheduling UKC Events.

A. Number of events in a year. A UKC club may apply to hold as many events per year as the club may properly support. However, UKC has the right to limit the number of events held by any club or Event Manager at their sole discretion.

B. Number of events per day. A UKC club may apply to hold no more than two like events per day. For example, a club may host two conformation events, an obedience trial and a terrier race on the same day. UKC reserves the right to limit the number and types of events a club may hold per day at their sole discretion.

C. Corresponding date. A club that has offered an event in any one year shall have the first right to hold an event on the corresponding date in the following year. A club that fails to confirm an event by returning their application and does not request to hold this date shall lose the right to claim that date the following year.

D. Mileage conflicts. UKC will not license events of the same type on the same day to be held by different clubs (without express written consent of the historical club and approval by UKC) within 100 miles of each other, except that conformation shows may be scheduled within that distance if there are no common breeds being offered by the host clubs. Distance shall be calculated using the closest driving route and not air miles.

E. Applying for a new date. New clubs applying for their first event or clubs applying for a new date must obtain approval from UKC. A club member may check on the availability of dates by phone, e-mail or written request, but no date will be assigned without an e-mail or written request from a club officer or event committee member. Requests for new dates are processed in the order received. UKC will notify clubs by mail or e-mail when a date is approved or disapproved. Requests for new dates by (existing clubs) made after the application deadline date will be denied.

F. National event dates. UKC-affiliated national breed associations that hold an annual single-breed show, with or without associated performance events, on the same date each year may be granted an exclusive corresponding date provided the national breed association requests in writing for the exclusive date at least one year prior to the event. Once an exclusive corresponding date has been approved, UKC will not approve any other club to offer classes on that date for the breed in question.

G. Clubs with reserved corresponding dates. Approximately nine months before a club’s reserved corresponding date, UKC will mail an “Event Application for a Scheduled Weekend” to the club’s Secretary as currently listed in our files. The application will be for the same number and type of events as were offered the previous year. Any changes or additions must be approved by UKC in writing or by e-mail before submitting the “Event Application for a Scheduled Weekend.”

H. Applying for a Licensed Event.

1. Application deadline dates. Completed applications with any changes or additions must be returned to UKC with appropriate fees by the following deadlines:

2. When club does not intend to use reserved corresponding date. If a club does not intend to hold an event on its reserved date, a club officer must notify UKC in writing or by e-mail not later than ten days prior to the application deadline date. If a club does not request that the date be held for the following year in writing or by e-mail, that date will become available to other clubs on a first-come, first-served basis.

3. Late applications or payment of fees. Applications received after the deadline date or without the correct license fees will be assessed a penalty charge of at least $20 per event for each calendar month the application is late.

4. License fees. License fees are as follows:
Conformation Shows

One breed	$35 per show
2-5 breeds	$55 per show
6 breeds or more	$80 per show

5. Publication of upcoming events in BLOODLINES magazine and on the UKC website. Approved events will be published on the UKC website and in the appropriate issue of BLOODLINES magazine. For example, all confirmed events for May will be published in the March issue. These publications shall constitute the official notice of the upcoming event. Any special requirements for bringing dogs into a state where an event is scheduled, such as health or rabies certificates, will be included with other event information. Late applications or changes made after the application deadline may be approved but not published if they arrive too late for the magazine deadline. In such cases, the events and changes will be posted on the UKC website. Clubs may purchase display ads featuring their upcoming events in BLOODLINES magazine. Upcoming event ads for events that have not yet been approved by UKC will be designated as “pending UKC approval.”

6. Special requests.

a. Variation in ring size. No conformation ring smaller than 20’ x 30’ will be approved. Rings must be of suitable size for the size and numbers of dogs that will be exhibited. A ring size of 35’ x 35’ is recommended. Requests for reduction in the recommended size of conformation rings must accompany the application and must include a list of breeds to be shown in that ring and the number of rings planned for the event.

b. Pre-entry only. The “Event Application for a Scheduled Weekend” may be used to request that pre-entries only be accepted for a show or trial. The following rules apply to pre-entry-only events:

(1) Pre-entered dogs must be permanently registered with UKC, have a Limited Privilege number, or have a valid Temporary Listing number.

(2) The club must send each entrant a confirmation of the entry and a judging schedule. The judging schedule must include the club’s refund policy and its policy on substitution of dogs.
(3) No day-of-show entries may be taken.

c. Special procedures for Belgian Shepherd Dogs. Effective January 1, 1996, United Kennel Club authorized two special judging procedures for Belgian Shepherd Dogs only: Assisted Animation Critique Procedure, Long Form or Short Form. Rules for these procedures can be found in Section XX, paragraph J. Although UKC encourages clubs to choose one of these procedures because entries are likely to be larger, clubs may choose to have all breeds evaluated using customary exhibition procedures. The special procedures require additional time so show-giving clubs must plan accordingly.

d. Non-licensed classes. Clubs must list all non-licensed classes to be offered, except for Groups, Best in Multi-breed Show and Best in Show, on the application and must conduct the classes in accordance with the rules in Section XIV .

e. Special requirements for bringing dogs into state where event is being held. Clubs holding events in states with special requirements for bringing dogs into the state must list those requirements in writing when submitting the “Event Application for a Scheduled Weekend.