VIII. Entering a UKC® Event.

Dogs must be permanently registered, have a Limited Privilege number (performance events & Junior Showmanship), or have a valid Temporary Listing Number.

A. Official UKC® Entry Form. Entries to all events for both licensed and non-licensed classes must be submitted using the most current official UKC entry form. Entry forms must be complete when submitted to the Event Secretary, including a valid UKC Permanent Registration number, UKC
Limited Privilege number or UKC Temporary Listing number. Incomplete or unsigned entry forms, or entries unaccompanied by entry fees, are invalid and are to be refused by the Event Secretary/Event Manager. See Section XII.

B. Entry procedures and deadlines.

1. Entry procedures for licensed classes. UKC clubs must use the following procedures for taking entries for licensed classes:


a. Day-of-show entries. Clubs accepting day-of-show entries must set a specific time period during which the Event Secretary will take entries for the event. This information will be published with the other event information in BLOODLINES magazine and on www.ukc dogs.com. No entries will be taken at the event except during the specified time period. In the case of extreme weather or other emergency conditions, the Event Committee may decide to extend the taking of entries or delay the start of all judging by a reasonable period of time, or both. In such cases, the extension of entry taking or delay of judging must be explained in writing by the Event Secretary when submitting the Event report.

b. Pre-entry. Clubs accepting pre-entries must establish a pre-entry deadline after which no further pre-entries will be accepted. The preentry deadline must be published with the other event information in BLOODLINES magazine and on www.ukcdogs.com. Clubs may offer a discounted entry fee for pre-entries. In such cases, exhibitors whose entries fail to arrive by the deadline date must pay the full entry fee.

c. Pre-entry only. Clubs may elect not to take day of show entries. In such a case, the club must include this information on its “Event Application for a Scheduled Weekend”. Such events will be designated “PE ONLY” at the top of their listing in BLOODLINES magazine and on www.ukcdogs.com.

2. Entry procedures for non-licensed classes. Entries for non-licensed classes may be taken at any time up to the start of judging for these classes.

3. An entry which specifies any condition as to its acceptance must not be made and must not be accepted by a club.

4. Refusing an entry. Host clubs may refuse the entry of an otherwise eligible dog. While a club’s decision is subject to review by UKC, it will not be overturned except where there is strong evidence that the club’s decision is based on prohibited categories of discrimination (race, religion, national origin, etc.) or personal disputes.

5. Refund or Cancellation of Entry. The host club shall be responsible for their own refund and/or cancellation of entry policy. It is suggested that the policy be posted.

6. Entry numbers and armbands. Each dog shall be assigned an entry number and the host club must provide armbands displaying the entry number to the person exhibiting the dog. Each exhibitor must wear the armband with the number visible to the judge when in the ring.

*7. Substitution of an Entered Dog. Substitution of an entered dog may be allowed at the club's discretion, so long as the requirements outlined in "Entering a UKC Event" are followed and the new dog meets the eligibility requirements to be entered. Substitution of a dog is prohibited when the dog is ineligible to compete. Owners that are substituting a dog for an entered dog must submit a completed Official UKC Entry form along with Correction/Class change form outlining the details of the substitution.

*8. Entering a dog into a class divided into varieties. The person completing the entry form when entering a dog of one of the breeds divided into varieties (see Section XIV) must enter the variety in the space provided. When entering a dog of one of the breeds divided into varieties by height or weight, the owner or exhibitor must enter the dog’s height on the entry form.

9. Corrections to entry form. An exhibitor or owner may make corrections on an entry form anytime prior to the judging of the class in which the dog is entered. An exhibitor or owner may change the dog’s name or the dog’s registration number on an individual entry, but he/she may not change both on the same entry. The exhibitor must complete a Correction/ Class Change Form as provided by the club. The Event Secretary must attach the form to the original entry.

a. Temporary Listing Numbers must be assigned before or on the show date. TL Numbers that are issued after the event will be considered invalid.

b. TL numbers are not valid for events that have already occurred.

c. TL numbers may be used to enter as many UKC events licensed by the Dog Events Department as the owner wishes before and until the dog is permanently registered or permanently listed with UKC.

d. TL numbers are no longer valid once a dog is permanently registered or permanently listed with UKC.

e. Dogs permanently registered within 60 days from the issue date of the TL will automatically have any wins posted to their permanent record.

f. Dogs registered after 60 days from the date of issue, must pay a fee to have their points applied to the dogs’ permanent record based upon the conversion table below. (Note: normal registration application fees still apply.)

g. Any wins, titles earned, Top Ten points or All Star points will not reflect on the dog’s record until it is permanently registered.

• A dog that has previously been issued a UKC permanent registration number;

• A dog that has previously been issued a UKC Limited Privilege number;

• American Eskimo Dogs, Havanese, Plott Hounds or Toy Fox Terriers that do not possess a UKC Application for Permanent Registration;

• American Leopard Hounds, American Black & Tan, Bluetick, English, Redbone, or Treeing Walker Coonhounds. No TL number may be issued to a dog of these breeds unless that dog is part of a litter that is already registered with UKC. These Coonhound breeds have specific open registration periods. The open registration dates are determined by the National Breed Associations and may make it impossible for the owner of a temporary-listed dog to register within the 60-day free conversion period. An owner of an unregistered dog of any of these breeds should contact
UKC for the dates of the open registration periods for his/her dog;

• Temporary Listing numbers are not valid for events held under the rules that govern licensed Coonhound or Beagle events;