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Master of Hounds Guidelines
Revised January 1, 2006
• Master of Hounds Personal Checklist:
One week prior to the event:
(1) Contact the club president or individual in charge of the hunt.
(2) Ask president if all materials have arrived from UKC; hunt reports, scorecards, entry slips, etc.
(3) Check COONHOUND BLOODLINES or American Beagler to see that the event has been properly listed in accordance with UKC rules and policies; entry times, etc.
When you arrive at the club:
(1) Check to see that the following are posted;
(a) UKC license.
(b) Entry procedure sheet.
(c) Entry deadline time.
(d) Time deadline for returning scorecards.
(2) Check to be sure qualified people are available to take entries.
• How to Take Entries:
UKC has found that the quickest way to take entries is to give an entry slip to each person entering and have them fill it out clearly and completely. They then present the entry slip completely filled out, together with their UKC Registration Certificate (bill of sale) or UKC Easy Entry™ Card to the entry taker. The club should determine at the time they accept entries if hunting Judges are used or if the handler can judge and guide. If they can, then put their entry slip in a separate container.
• Drawing Casts and Judges:
Announce on the P.A. system that you are ready to start drawing entries so that anyone wanting to see the draw will have the opportunity to do so. The drawing of entries must be done publicly.
Do not start drawing out casts until after
entries are closed at the advertised deadline time.
If an individual attempting to enter a UKC Licensed Hunt appears, in your judgement, to be under the influence of alcohol or unprescribed drugs, do not take the entry. Notify the appropriate club individual or officer of what you are doing and why.
• After the Scorecards are Turned in:
A. Ask if there are any questions.
B. Recheck the scores, the time cast hunted and that each handler signed the scorecard.
C. If there is a complaint, try to get the casts off by themselves to discuss the problem and make your decision. Only individuals directly involved in the dispute should be included in any of the discussions. Wait until the scorecards are returned before discussing a situation that arises in the field. Members of the casts have 15 minutes to make a complaint after the scorecards are turned in.
D. If a situation cannot be resolved and a formal complaint is made, it must be made on a Formal Complaint form which is sent to the club from UKC with their license, report forms and other materials for the hunt. The form must be signed by the individual(s) making the complaint as well as
the Master of Hounds. UKC's copy must be sent to Field Operations along with the report(s).
E. Do not get trapped in other Masters of Hounds' problems. Advise the individuals raising a question that there is a procedure for filing a formal complaint and that procedure should have been followed.
• Reports:
A. Be sure to give everyone that places in the hunt a receipt. Do not sign and give out incomplete receipts. You fill them out, or see that the receipts are completely filled out when you sign them and give the winners their copy.
B. Do not sign a blank report. Make sure that the report is completely filled out. Then you sign it. (NOTE: There must be three different signatures on the report.) Copies of the report go to UKC, the participant, the Master of Hounds and to the club hosting the event. Please see that each party receives the proper copy of the report. Submit UKC’s copy within 10 days or a penalty charge of $20 per month will be made.
Please note that the yellow copy is a personal receipt for the participant and is perforated for convenience. C. Remind all club officers that the scorecards and their copy of the report must be kept for one year.
• General Information:
A. Encourage clubs to educate their members on the rules and conduct rules seminars for Judges, Masters of Hounds and participants.
B. Study rules in the rulebook and the revisions published each year in COONHOUND BLOODLINES and American Beagler.
C. Remember to use good judgement. You are the person responsible to see that the hunt is run in a manner that is fair to all and that everyone is treated in a fair and equitable way. The rulebook contains UKC's basic rules and policies. However, if you have any suggestions as to how to improve the hunts, please be sure to let us know.
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