The following procedures have been established to assist newly recognized UKC clubs in an effort to properly plan UKC Licensed events. UKC’s goal is to offer clubs as many resources as possible in hopes that it will create long lasting habits for planning and hosting well run, efficient events.
The following procedures will be in effect for all New UKC clubs. Questions about the following requirements should be directed to the UKC Event Development Department.
To become licensed for an event a club must hold at least one (1) Non-licensed UKC Match (No Points awarded), and be APPROVED as a Provisional Club by UKC, BEFORE they can schedule a UKC licensed event.
Clubs must hold a Non-Licensed Match for each type of event the club is requesting a provisional license for. UKC official Match paper work will be used for these events, and all UKC rules and regulations will be followed. Match paperwork can be downloaded directly from our forms page.
Dogs do not have to be UKC registered, have a Limited Privilege (LP), or Temporary Listing (TL) number in order to participate. The judge does not need to be a licensed UKC judge; however they must follow all UKC rules, guidelines and policies in accordance with that event.
Ribbons/prizes may be offered at the discretion of the club.
1. Set up Match Date. Club must apply for a match using the Match Application. UKC matches must be scheduled at least 30 days prior to the date of the match. Matches applied for less than 30 days from the date of the match will not be approved.
2. The Match Chair and the Match Secretary for the UKC Non-licensed match must be members of the applicant club and must perform these duties. Event Managers may not be hired by an applicant club to conduct a non-licensed Match event.
3. The club must furnish UKC with an official advertisement for its event at least 14 days prior to the Match event. (Flyers, e-mails, web sites, newspapers etc.). A club that is committed to hosting UKC events should make every attempt to bring this opportunity to the public. Official advertising of events is a necessary step when offering competitive trials and shows. UKC events are open to anyone eligible and in good standing with the UKC.
4. All Match paper work must be turned into UKC within 10 business days after the Match. UKC will review the paper work and determine if the club is to be approved. If approved, the club will then proceed on to the Provisional club status. If the club is not approved upon holding its first Non-Licensed Match the club will be asked to hold an additional match to receive additional experience.
Flyer / Premium list: must include the following information:
1. Awards. A list of all awards to be presented at the event (if the club is offering them). If no awards are being offered, this must be stated.
2. Move-up policy. A copy of the club’s move-up policy for the event.
4. Refund Policy. A copy of the club’s refund policy (if no refunds are allowed, this must also be stated).
5. Show Veterinarian. The name and address of the Veterinarian along with directions from the show site to the clinic. Indicate whether the Vet will be in attendance or on call.
6. Show Photographer. It is recommended that a show photographer be in attendance. The club shall furnish the name and address of person acting as the show photographer to any exhibitor who requests this information, if one is being used.
7. Lodging. A list of the contact information for local lodging in the area.
8. Match Chairperson and Match Secretary: Name and contact information.
Additional requirements for PERFORMANCE MATCHES.
Agility, Weight Pull, Obedience, Rally Obedience, Terrier Racing, Lure Coursing and Dock Jumping—if a club is requesting to be licensed for any of the above performance events, they must have UKC approved equipment to hold a Match. Clubs that do not own their own equipment must contract equipment approved by UKC from another UKC licensed club or judge. This contract must be submitted to the UKC.
Once the club attains Provisional Status the club has 18 months to schedule an event. If the club fails to do so in this time frame, the club will relinquish any and all discounts or programs they may have been eligible for as a new UKC club. All events must be scheduled following the normal scheduling process and must be applied for by the normal scheduling deadline date found in the Official UKC Rules for Dog Events. Deadline dates are approximately 24 weeks in advance of the event date. The first scheduling request may be sent by email to firstname.lastname@example.org.
The Event Chairperson and Event Secretary must be members of the provisional club. A club may not hire an Event Chairperson or Secretary, nor may an Event Manager be hired to perform these duties while the club is on provisional status. Provisional clubs hosting events may not allow the Event Chairperson/Event Secretary to exhibit dogs at these events when they serve in this capacity. Their dogs may be entered, but must be handled by someone other than themselves.
PROVISIONAL CLUB REQUIREMENTS.
Provisional status clubs must provide the following with the event applications:
- 1. Copy of signed contractual agreement for each judge on the event panel.
2. Copy of signed contractual agreement for event site venue.
3. Building layout including rings, grooming area & location of Event Secretary table.
Club must provide the following to UKC at least 4 weeks prior to the scheduled event. This information should be contained in a Premium List or an official announcement of the club’s event. It should be sent or distributed to the public at the same time it is submitted to UKC.
- 1. List of all committee members (names) and their assignments and whether they will serve on a misconduct hearing committee should the need arise.
2. A list of all awards to be presented at the event
3. Move-up policy. A copy of the club's move-up policy for the event.
4. Substitution policy. A copy of the club's substitution policy.
5. Refund policy. A copy of the club's refund policy.
6. Show Veterinarian. The name & address of the Veterinarian along with directions from the show site to the clinic. Indicate whether the Vet will be in attendance or on call.
7. Show Photographer. It is recommended that a show photographer be in attendance. The club shall furnish the name and address of the person acting as the show photographer to UKC.
8. Accommodations. A list of the local area accommodations.