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UKC Incentive Fund Rules Update
Posted on 11/08/2012 in Beagles.

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The following changes have been made to the UKC Beagle Incentive Fund effective January 1, 2013. These changes are geared towards taking the per point value up to a higher level. All aspects of the Incentive Fund were looked at closely, including all those numbers of the past three or four years. Some of which became quite obvious where a change would better benefit the owners participating in the program.

A few the obvious major changes include:

  1. Two separate Funds (HB &PP).
  2. Option for breeder to permanently nominate their whole litter for one set fee without permanently registering each pup first.
  3. Maximum age limit for pup to be permanently nominated.

We are confident that these changes will re-generate interest and allow for the program to grow to its potential. With those changes also comes an opportunity for those permanently nominated prior to January 1, 2013 to be nominated for both formats of the new separated Hunting Beagle and Performance Pack funds.

Note: The first portion below highlights the deadlines and fee schedules followed by the official Incentive Fund Rules.


2013
Beagle Incentive Fund Deadlines and Fee Schedules

New Rules, deadlines, and fees become effective January 1, 2013.

Select Sire Nomination Deadlines and Fee Schedule
Postmarked before January 1st of the nomination year $100
Postmarked on or after January 1st through June 30 of the nomination year $150
Postmarked on or after July 1st through December 31st of the nomination year $200

*
Litter Nomination Deadlines and Fee Schedule
Postmarked on or before the litter turns 3 months of age $30
Postmarked after the litter turns 3 months of age but on or before 6 months of age $50
Litter nomination with all pups being permanently nominated for one format $150
(Application must be postmarked on or before the litter turns 3 months of age.)(Pups do not have to be permanently registered at this time)
Litter nomination with all pups being permanently nominated for both formats $200
(Application must be postmarked on or before the litter turns 3 months of age.) (Pups do not have to be permanently registered at this time)

*
Permanent Nomination Deadlines and Fee Schedule
(Permanent Nominations must now select either the Hunting Beagle Format or the Performance Pack Format)
Postmarked on or before the dog turns 3 months of age $30 (one format)
Postmarked on or before the dog turns 3 months of age $50 (both formats)
Postmarked after the dog turns 3 months of age but on or before 6 months of age $75 (one format)
Postmarked after the dog turns 3 months of age but on or before 6 months of age $125 (both formats)

*
Dogs Permanently Nominated prior to January 1, 2013
Dogs permanently nominated in the Beagle Incentive Fund Program prior to January 1, 2013 are automatically nominated for one format. The owner/registrant will have until December 31, 2012 to tell UKC which format they wish to be nominated for. If UKC is not notified by December 31, 2012, the dog will be nominated for the Hunting Beagle format. The owner/registrant will have until December 31, 2013 to nominate the dog for the other format if they wish to do so.

If the nomination request is postmarked before July 1, 2013 the fee is $30
If the nomination request is postmarked on or after July 1, 2013 through December 31, 2013 the fee is $75


UKC Beagle Incentive Fund Program Rules

    Revised January 1, 2013
      The UKC Beagle Incentive Fund Program benefits competition hunters, Beagle breeders and local Beagle clubs. The hunters can earn cash rewards to help pay for their hobby while also earning money for the breeders, and increasing the entries at the local club level.

      Eligibility for UKC Beagle Incentive Fund Program

      To be eligible for lifetime participation in the UKC Beagle Incentive Fund Program, a pup must be:
        · Any Beagle permanently registered with UKC;
        · Sired by a Select Sire nominated for the calendar year in which the pup was whelped;
        · Part of a UKC registered litter that was nominated on or before six months of age;
        · Permanently nominated on or before six months of age.

      Select Sire Nomination

      To be eligible for Select Sire status during any calendar year (January 1 through December 31), a dog must be:
        · Any male Beagle permanently registered with UKC;
        · DNA profiled and on record with UKC;
        · Nominated for the UKC Beagle Incentive Fund Program during that calendar year.

      Select Sires may be nominated anytime during the calendar year for which they are applying by paying the appropriate Select Sire Nomination fee in accordance with the Select Sire Nomination Fee Schedule listed below. A list of nominated Select Sires will be published monthly by UKC in Coonhound Bloodlines and American Beagler. Select Sire status is not permanent and must be updated annually to ensure eligibility in the program.

      To be eligible for Select Sire status, a dog must be DNA Profiled and on record with UKC. Sire nominations received that do not show the dog as being DNA Profiled will be considered as “pending”. The nomination will not be complete until the DNA Profile has been recorded in the UKC database. If the sire is not DNA Profiled or pending DNA results you will be notified and sent a complimentary DNA Kit. A DNA sample must be postmarked and returned to UKC within 30 days of being notified. If 30 days pass and the DNA sample has not been received, the increased nomination fees will apply with each passing deadline.
      For example; if you submit your Sire Nomination on December 12th, a DNA sample must be postmarked and en route to UKC within 30 days from the notification from UKC. If you pass 30 days, the nomination fee increases by $50 as you have passed the December 31st cutoff. If you have not postmarked your DNA sample by July 1st, the nomination fee increases by $100.

      UKC reserves the right to deny any Select Sire Nomination if the nomination fee submitted is less than the amount due in accordance with the Select Sire Nomination Fee Schedule listed below. Individuals who submit a Select Sire Nomination with insufficient payment shall be notified by mail and/or email and given 30 days to pay the balance. If payment is received within 30 days of notification, the Select Sire Nomination will be granted to the dog in question as of the date that the nomination was originally received by UKC. If the payment is not postmarked within 30 days, late fees will be assessed with each passing deadline.

      Once a Select Sire is nominated into the Beagle Incentive Fund Program, no portion of the nomination fee is refundable, except in the case of a Select Sire that dies without producing a UKC-registered litter during the calendar year for which he was nominated. In order to receive a refund for the Select Sire nomination fee you must;
        · return the original UKC Registration Certificate for the nominated sire to UKC;
        · mark the Registration Certificate as “deceased”;
        · indicate the date of death;
        · include a written request for a refund of the Select Sire Nomination fee;
        · Make sure the statement is signed by the registrant(s)/Signatory.

      If the paperwork cannot be returned to the UKC, a notarized statement that the dog is deceased along with the date of death and the registrant(s)/Signatory’s signature must be provided with the refund request for the Sire Nomination fee. Refunds will only be issued after the close of the calendar year. No refunds will be issued to Pending Select Sires unless the dog dies within the calendar year for which he was being nominated without producing any offspring.

      Select Sire fees may not be transferred to another dog.

      Select Sire Nomination Deadline and Fee Schedule
        · If a Select Sire nomination is postmarked before January 1st of the nomination year the nomination fee is $100.
        · If a Select Sire nomination is postmarked on or after January 1st, but before July 1st of the nomination year, the nomination fee is $150.
        · If a Select Sire nomination is postmarked on or after July 1st, through December 31st of the nomination year, the nomination fee is $200.


      Litter Nomination
      Once a female whelps a litter sired by a Select Sire nominated in the Beagle Incentive Fund Program, the breeder, the litter registrant/owner, or any other individual, may nominate the litter for the Beagle Incentive Fund Program by paying the appropriate Litter Nomination fee in accordance with the Litter Nomination Fee Schedule listed below. The litter must be UKC registered in order to nominate the litter. Once the litter is registered and nominated one Application for Permanent Registration and one Application for Permanent Nomination, for each puppy in the litter, will be mailed to the litter owner. The litter must be registered and nominated before the litter turns six months of age.

      Litters cannot be nominated while their sire is pending DNA. The actual DNA profile must be completed and on record at UKC before any Litter Nomination fees will be accepted. The dam is NOT required to be DNA profiled, but it is highly recommended.



      Litter Nomination and Permanent Nominations at the time of Litter Registration

      Litter Nomination and Permanent Nominations of all the pups in an eligible litter may be requested at the same time you submit the Litter Registration Application. The pups are not required to be permanently registered at this time but they will need to be permanently registered before they may compete in any UKC events for Incentive Fund Points.

      For a fee of $150 the breeder, litter registrant/owner, or any other individual may Litter Nominate and Permanently Nominate all the pups in the litter for one of the Beagle Incentive Fund Formats. The litter application must be postmarked on or before the litter turns three months of age. The pups do not have to be permanently registered at this time but they will need to be permanently registered before they may compete in any UKC events for Incentive Fund Points. The litter owner will be supplied with one Application for Permanent Registration and one Application for Permanent Nomination for each pup in the litter. The individual registrant/owner of each dog will then need to submit the Application for Permanent Registration, the registration fee only, and the Application for Permanent Nomination indicating whether they want the dog nominated under the Hunting Beagle format or the Performance Pack format as the nomination fee has already been paid up for one format. The individual registrant/owner may also choose to pay the additional permanent nomination fee and have the dog nominated for both formats by paying the appropriate Permanent Nomination fee in accordance with the Permanent Nomination Fee Schedule listed below. The additional Permanent Nomination request must be postmarked on or before the dog turns six months of age.

      For a fee of $200 the breeder, litter registrant/owner, or any other individual may Litter Nominate and Permanently Nominate all the pups in the litter for both the Hunting Beagle format and the Performance Pack format. The litter must be postmarked on or before the litter turns three months of age. The pups do not have to be permanently registered at this time but they will need to be permanently registered before they may compete in any UKC events for Incentive Fund Points. The litter owner will be supplied with one Application for Permanent Registration for each pup in the litter. The individual owner would only need to submit the Application for Permanent Registration to UKC with the registration fee as the nomination fee has already been paid up.

      UKC reserves the right to deny any Litter Nomination if the nomination fee submitted is less than the amount due in accordance with the Litter Nomination Fee Schedule listed below. Individuals who submit a Litter Nomination with insufficient payment will be notified by mail and or email. If the payment is postmarked on or before the pups turn three months of age, the Litter Nomination will take effect as of the date that it was originally received. If the additional fee is postmarked after the pups turn three months of age, the Litter Nomination Fee will increase according to the Litter Nomination Fee Schedule listed below. If the additional fee is postmarked on or before the pups turn six months of age the Litter Nomination will take effect as of the date that it was originally received. If the additional fee is not postmarked on or before the pups turn six months of age, the Litter Nomination and all fees already paid toward the Litter Nomination will be forfeited

      Litter Nomination Deadlines and Fee Schedule
        · If the Litter Nomination is postmarked on or before the litter is three months of age, the Litter Nomination fee is $30.
        · If the Litter Nomination is postmarked after the litter turns three months of age, but on or before the litter turns six months of age, the Litter Nomination fee is $50
        · Litter Nomination with all pups being Permanently Nominated for one Beagle Incentive Fund format at the time of Litter Registration is $150. Pups do not have to be permanently registered at this time. The application must be postmarked on or before the pups turn three months of age.
        · Litter Nomination with all pups being Permanently Nominated for both the Hunting Beagle and the Performance Pack format at the time of Litter Registration is $200. Pups do not have to be permanently registered at this time. The application must be postmarked on or before the pups turn three months of age.
        Permanent Nomination
        Two formats now available to choose from!

        The registrant(s)/Signatory or any other individual may Permanently Nominate an eligible dog on or before the dog reaches six months of age by paying the appropriate Permanent Nomination fee in accordance with the Permanent Nomination Fee Schedule listed below. Two formats are now available to choose from. You must indicate whether the dog is being nominated for the Hunting Beagle format, the Performance Pack format, or both formats. If the payment submitted is for one format and the format is not indicated on the application the dog will be nominated for the Hunting Beagle format.

        UKC reserves the right to deny any Permanent Nomination if the nomination fee submitted is less than the amount due in accordance with the Permanent Nomination Fee Schedule listed below. Individuals who submit a Permanent Nomination with insufficient payment will be notified by mail and or email. If the payment is received or postmarked on or before the dog turns three months of age, the Permanent Nomination will take effect as of the date that it was originally received. If the additional fee is postmarked after the dog turns three months of age, the Permanent Nomination fee will increase according to the Permanent Nomination Fee Schedule listed below. If the additional fee is postmarked on or before the dog turns six months of age the Permanent Nomination will take effect as of the date that it was originally received. If the additional fee is not postmarked on or before the dog turns six months of age, the nomination and all fees already paid toward the Permanent Nomination will be forfeited and the dog will no longer be eligible for Permanent Nomination.

        The dog must be permanently registered in order for the permanent nomination to be completed with the exception of the litter owner who may nominate the litter and all the pups at the time of litter registration. The Application for Permanent Registration should always be forwarded with the Application for Permanent Nomination.

        Once a dog is Permanently Nominated it is then eligible to earn Incentive Fund Points.
        Dogs are not eligible to earn Incentive Fund Points on a pending nomination.

        Once a dog is Permanently Nominated into the Beagle Incentive Fund Program, no portion of the nomination fee is refundable. No dog may be Permanently Nominated after six months of age.

        A Permanently Nominated dog is not required to be DNA profiled but it is highly recommended.

        Permanent Nomination Deadlines and Fee Schedule
        Two formats now available to choose from!
          · If the Permanent Nomination is postmarked on or before the dog turns three months of age the nomination fee is $30 for one format. (you must choose either the Hunting Beagle format or the Performance Pack format)
          · If the Permanent Nomination is postmarked on or before the dog turns three months of age the nomination fee is $50 for both formats. (The dog will be nominated for both the Hunting Beagle format and the Performance Pack format)
          · If the Permanent Nomination is postmarked after the dog turns three months of age but on or before the dog turns six months of age the nomination fee is $75 for one format. (you must choose either the Hunting Beagle format or the Performance Pack format)
          · If the Permanent Nomination if postmarked after the dog turns three months of age but on or before the dog turns six months of age the nomination fee is $125 for both formats. (The dog will be nominated for both the Hunting Beagle format and the Performance Pack format)

        If a format is not indicated on the application, the dog will be nominated for the Hunting Beagle Format.

        NOTE: Dogs permanently nominated in the Beagle Incentive Fund Program prior to January 1, 2013 are automatically nominated for one format. The owner/registrant will have until December 31, 2012 to select the format they wish to be nominated for. If UKC is not notified by December 31, 2012 the dog will be nominated for the Hunting Beagle format. The owner/registrant will have until December 31, 2013 to nominate the dog for the other format if they wish to do so.
          · If the nomination request is postmarked before July 1, 2013 the fee is $30.00.
          · If the nomination request is postmarked after July 1, 2013 through December 31, 2013 the fee is $75.00.



        Determination of Dates
        The Sire, Litter, and Permanent Nominations become effective on the date they are received by UKC. The postmark date will be used to determine eligibility and the nomination fee owed in accordance with the appropriate fee schedule for the Sire, Litter, and Permanent Nominations.

        The date the nomination is received by UKC will also be used to determine the owner(s)/Signatory of the dog on record.

        Fees
          · All fees must be payable in US Funds.
          · A fee of $30 will be assessed for checks returned to UKC as unpaid for any reason. No further business will be conducted with UKC until the check and fee(s) are paid. Payment should be in the form of a money order, MasterCard, or Visa.
          · Beagle Incentive Fund Program Payout Checks earned by an individual(s) with an outstanding balance due to UKC will be held until the outstanding balance has been settled.
          · All payout money will be made in US Funds.

        How to Earn Incentive Fund Points
        Every Beagle that is Permanently Nominated in the Beagle Incentive Fund Program is eligible to earn Incentive Fund Points at UKC Licensed Hunts in accordance with the chart below. Incentive Points will not be awarded at events where all categories hunt together, such as World Qualifying Events, Elimination style and youth events. A maximum of two Incentive Points may be earned at a single licensed hunt.

        Incentive Fund Points are awarded to Permanently Nominated dogs placing 1st, 2nd, and 3rd at any UKC Licensed Events. This excludes events where all categories draw out together.



        Premium Money
        All fees collected during the calendar year from Select Sire Nominations, Litter Nominations, and Permanent Nominations for both formats constitute the Beagle Incentive Fund. UKC may deduct the accumulated cost of administering the Beagle Incentive Fund Program (not to exceed 10%) from the gross proceeds.

        Payout of Premium Money
        At the end of the calendar year, UKC will calculate the value of a single Incentive Fund Point for each format by dividing the total amount of Premium Money by the total number of Incentive Fund Points earned by all eligible Beagles during the calendar year. UKC will pay the following percentages from the Beagle Incentive Fund:
          1. The Registrant(s)/Signatory of a Select Sire as recorded by UKC at the time the litter was bred receives 10% of the value of all Incentive Fund Points earned by eligible Beagles sired by that Select Sire during the nomination year. In the case of frozen semen, the 10% would go to the owner of the semen.
          2. The Registrant(s)/Signatory of a litter as recorded by UKC, receives 10% of the value of all Incentive Fund Points earned by eligible Beagles from the nominated litter during that calendar year. The litter owner is defined as the individual(s) listed as such on the litter application. This individual(s) may be different than the owner of the dam at the time of breeding.
          3. The Registrant(s)/Signatory of a Permanently Nominated dog, as recorded by UKC at the time the points were earned receives 80% of the value of all Incentive Fund Points earned by eligible Beagles during that calendar year. The date the registration papers are received by UKC will be used to determine the owner of the dog on record.

        Calculation of winnings will be based on the official Hunt records of the UKC following the completion of the calendar year in which the points were earned. UKC must be notified of any check disputes within 90 days of the date listed on the check. Any notifications after 90 days will not be considered. Subsequent corrections of hunt results, for any reason, will not affect calculation of winnings. All winnings are subject to Internal Revenue Service rules and regulations pertaining to withholding of tax and the reporting of earnings. Any payout checks, which are less than $10, will not be issued, and those monies will revert back to the Beagle Incentive Fund. UKC is required by Federal Law to obtain Social Security numbers for individuals receiving monies exceeding the amount of $600. For tax purposes, W-9’s will be sent to payee/(s) by January 31 of the year following the Beagle Incentive Fund Payout. Checks issued for dogs registered with established partnerships prior to January 1, 2013 will be made out in both the owner’s names. Checks issued for dogs registered on or after January 1, 2013 will be made out in the name of the Sole Signatory only. The tentative payout date will be March 15th of the following year.

        UKC must be notified of any undelivered or missing checks within six months of the issuance date. If the participant requests that a new check be issued, a stop payment fee may apply. All unclaimed checks will revert back to the Beagle Incentive Fund if they are not claimed within six months of the issuance date. Any notifications to UKC after six months will not be considered.

        Payout checks will be void 90 days from the date of issuance listed on the check.


        Barred or Suspended Individuals
        If the registrant of a UKC-registered Beagle is barred or suspended from UKC, he/she shall be ineligible to participate in the Beagle Incentive Fund Program for the entire period of the barring or suspension. All Incentive Fund Points earned by a dog owned or co-owned by a person who is barred or suspended during the period of suspension shall be forfeited. Dogs owned or co-owned by a person who is barred or suspended will become eligible to earn Incentive Fund Points upon the date of reinstatement of the barred or suspended owner or co-owner. In the event such a dog is sold to an owner or co-owner who is eligible to participate in the program, the dog will remain ineligible to earn Incentive Fund Points until January 1 of the year following the suspension or barring of the previous owner(s). Any monies earned by barred or suspended individuals will be reverted back to the Beagle Incentive Program Fund.

        If a Select Sire is barred for fighting, they may continue to breed as long as all requirements, set by the Hunting Programs Department, have been met.

        Dispute Resolution
        All disputes arising out of the application or interpretation of any rules or conditions of the UKC Beagle Incentive Fund Program will be decided by the Beagle Incentive Fund Program Review Board at United Kennel Club, Inc.

        UKC Reserved Powers
        UKC reserves the right to alter the conditions of all or part of the Beagle Incentive Fund Program as it, in its sole discretion, determines to ensure fairness and equality to all participants. Further, at its sole discretion, UKC may cancel the Beagle Incentive Fund Program at any time and refund money if it deems Beagle participation is insufficient to justify continuing the Beagle Incentive Fund Program. UKC reserves the right to randomly request a DNA profile on any dog in the Beagle Incentive Fund Program at the cost of the Registrant(s)/Signatory to ensure the accuracy of UKC records. Failure to comply with DNA testing may result in suspension or barring.

        Ineligible Participants
        An entrant is ineligible to participate in the Beagle Incentive Fund Program where prohibited by law because of legal residence, sites of approved UKC Licensed events, or any other basis, and all of the prohibited portion of earned points or purse money will be disregarded in calculations for an earned portion of the Beagle Incentive Fund Program.

        If you have any questions or concerns please contact:
        Beagle Incentive Fund Program
        UNITED KENNEL CLUB, INC.
        100 E Kilgore Rd
        Kalamazoo MI 49002-5584
        (269)343-9020
        www.ukcdogs.com