Posted on 10/11/2012 in Full Circle.
Reminder: It is important that club officials follow the proper procedures of measuring dogs at their licensed events. The rules found under “Measuring Hounds” clearly state that all hounds (other than those permanently measured) must be measured prior to entry of hunt or show. This means that before the entry can be accepted by the official, the dog must have been measured, and measure in within the guidelines of 15 inches or under. Officials allowing entry to dogs that were not measured are subject to further sanctions.
Previous Owner’s Easy Entry™ Card is Void
Q: Can someone enter a dog into an event when the registration papers have been sent to UKC for transfer of ownership? If so, who is listed as the owner?
A: It is acceptable for the registered owner of the dog (the individual whose name and address appear on the front of the Registration Certificate) to enter the dog on the Easy Entry™ Card should the Registration Certificate have been sent to UKC for an update. Examples of such updates would be to have the Champion or Grand Champion degree affixed to the Registration Certificate, or to have the registered owner’s address changed.
It is not acceptable for the registered owner, or anyone else for that matter, to enter the dog if the papers have been sent to UKC for transfer of ownership. It is also not acceptable for anyone to enter the dog on the previous owner’s Easy Entry™ Card if the papers have been sent to the UKC registration office for transfer of ownership. The rule states: New registrants may not enter using the old registrant’s UKC Easy Entry™ Card. When a dog has been sold, the registered owner’s Easy Entry™ Card becomes void. Just remember, any time an owner signs off the ownership of the dog, he also signs away his right to enter the dog.
A new owner may enter the dog provided the back of the Registration Certificate is completely filled out showing the new owner as the purchaser, and the registered owner as the seller. The registered owner is listed as the owner, and the new owner is listed as the handler in the event. Confused? Just remember that while the papers are in the UKC office being transferred to a new owner, no one may enter the dog. Any handler may, however, use the registered owner’s Easy Entry™ Card to enter the dog in any event so long as the dog has not been sold.
Q: Our club has been involved in a situation where a guy who comes to our club events always seems to make problems on the cast. Some of the hunters do not like to draw him and put up with his antics all night. It has gotten to the point where some guys just simply withdraw their dog without even going to the woods if they draw him. We have, on a few occasions, put a non-hunting judge on this guy, but it doesn’t seem to stop him from questioning every call made that doesn’t suit him. Our club feels we need to do something about this guy before we start losing entries because of this problem. We hate to have to tell anyone they can’t hunt at our club, but feel we have no choice. What is the best way for our club to handle this situation?
A: Most of us go to the local club event to listen to our huntin’ buddies tell the stories about that young dog off ‘ole Rooster and Katie who is really turning the crank. We might even end up claiming chair in the conversation for a bit and slightly exaggerate the facts about our own young dog. We’ll get a little breakfast in the kitchen, and then enter in the hunt with aspirations of another win on Little Joe. If not - no biggie. There’s always next time. At least you hope to draw out with some friendly folks, have a good hunt, and Little Joe won’t embarrass you too bad. The last thing we want is to draw that handler who consistently stirs up trouble in a cast. The kind that suck the sap out of a good day within minutes of turning the dogs loose when he makes an argument out of every little stinkin’ thing that’s going on in the hunt. And heaven forbid there’s an issue where his dog missed the line or has some minus points coming!
There are a few different ways for clubs to handle these kinds of problem individuals. One is to appoint a non-hunting judge on the cast. Another option is to refuse the individual’s entry. If one of these options becomes necessary, we would suggest exercising the non-hunting judge option first for the sake of any other cast members. That opposed to dealing with the potential of the problem individual making a scene at your event when you opted to refuse the entry. The rules don’t require a written notice prior to refusing the entry, but we would certainly recommend it for the sake of a possible situation you may be left to deal with at the clubhouse otherwise. We’ll get to that below.
If placing a non-hunting judge on the problem individual’s cast still doesn’t eliminate the typical issues, then you’re left with only one other option. And that is to refuse the individual’s entry. It would obviously be an unreasonable tax on the club to have to place a non-hunting judge on a certain individual each time they showed up to hunt. If they don’t get the hint after one time of doing so then the club has exhausted their efforts in that regard.
The right to refuse entry is a good option for a club to exercise if needed. Not only does it show that the club will not tolerate participants who want to consistently stir up trouble, but it also shows other participants that the club will do something about those problem individuals. Participants will continue to come to your club events if they know the club puts forth the effort to ensure everyone is treated fairly. Clubs that do nothing about problem individuals will likely face a drop in entries.
It is the local club management who has the right to refuse entry and not the decision of the Master of Hounds. The Master of Hounds has the right to refuse entry to individuals appearing to be under the influence of alcohol or illegal drugs. Finally, exercising the right to refuse entry should be based on individuals or dogs who have caused problems at your club, not because they may have been a problem at a different club.
Whenever a club makes the decision to deny an entry, we recommend the following: Send a letter to the individual prior to your next event, advising them their entry will be refused and why. Give the individual a time frame as to how long their entry will be refused. We suggest maybe two or three of your next events. Let the individual know they are welcome to participate at your club after the time is up, but will be placed on probation for the next year. This puts the ball in the problem individual’s court. Their fate and further participation at the club depends on how they choose to conduct themselves in moving forward.
Also send a copy of the same letter to UKC to be placed in your club’s file. If the individual calls our office complaining about his refused entry at your club, we will be able to pull the letter from your club file and see why it was refused.